Statement of Policy & Operation Guidelines

Mission & Objective
The mission of the American Fork Library is threefold: to meet the information needs of our citizens, to provide a rich environment to encourage reading in our children and to improve the quality of life with recreational materials.

The American Fork Library selects the following roles (in priority order):
  • Reference and Independent Learning Center (actively meets the needs of the community for timely, accurate information in their pursuit of job related, personal and educational objectives).
  • Children’s Door to Learning (encourages children to discover the excitement of learning and explore a wide range of educational opportunities, programs, services, including preschool activities).
  • Popular Materials Library (emphasizes high interest, popular materials in a variety of formats for persons of all ages).
The American Fork Library is to provide quality service to all individuals and groups in this community, adults and children alike. The library’s basic objectives are the assembly, preservation, and administration of thoughtfully selected books and other materials that will aid the individual in the pursuit of educational information or pleasure and creative use of leisure time. Within the limits of its budget, the library must make a positive contribution toward the removal of ignorance, intolerance, and indifference by providing access to materials in various formats for people to learn and programs and activities to involve all age groups in the community socially, educationally and culturally.

In serving the adults of the community, the library will pursue an active program of stimulating, leading, and cooperating with other agencies to meet the needs of the community and encourage the use of socially significant materials. In providing recreational materials, the library encourages activities that will promote personal development and social well-being. The library also supports the objectives of service to children in making available a collection of books and materials that will satisfy the informational, recreational, and cultural needs of children. The library will work closely with the parents, schools, and other agencies for children, as well as with the children themselves, to provide guidance in the use of the materials.

Library Board of Trustees
Policy establishment for the governing of the library will rest with the library board, whose members are appointed by the mayor, and approved by the city council as provided by Utah law. The board of trustees shall consist of not less than five members and not more than nine members. Not more than one member of the governing body shall be, at any one time, a member of such board. Trustees shall serve without compensation, but their actual and necessary expenses incurred in the performance of their official duties may be paid from library funds.

Trustees shall be appointed as provided in the Utah Code and shall serve for three year terms, or until their successors are appointed. They shall serve not more than two full terms in succession. Following such appointments, the trustees shall meet and elect a chairman and such other officers as they deem necessary for terms of one year. The governing body may remove any trustee for misconduct or neglect of duty. Vacancies in the board of trustees occasioned by removals, resignations, or otherwise, shall be filled for the unexpired term in the same manner as the original appointments.

The library board of trustees shall be governed by the Library Board Bylaws (See APPENDIX #1).

Use of the Library
The library board shall make and adopt rules and regulations, not inconsistent with state and local laws for the governing of the library. The library shall be free to the use of the inhabitants of the City of American Fork, subject to the rules and regulations adopted by the board. The board may extend the privileges and the use of the library to persons residing outside of said city upon such terms and conditions as it may prescribe by its regulations.

Material Selection
See Collection Development and Materials Selection Policy

Intellectual Freedom
Intellectual freedom is the basis for our democratic system. It encompasses the freedom to hold, receive and disseminate ideas. The Board of Trustees fully supports the right of every individual to both seek and receive information from all points of view without restriction. Intellectual freedom provides for free access to all expressions of ideas through which any and all sides of a question, cause or movement may be explored.

The Board of Trustees believes that censorship is a purely individual matter and declares that while anyone is free to reject for himself materials of which he does not approve, he cannot exercise this right of censorship to restrict the freedom of others to read and to view whatever materials they choose.

The library affirms that it is the responsibility of a parent/guardian/custodial caregiver to monitor information accessed by his or her children under the age of eighteen. No restrictions on access to information are made by the library, except as stated in the American Fork Library Internet and Online Access policy. The library will not act in loco parentis, nor assume the functions of parental authority in the private relationship between parent and child. All parents/guardians/custodial caregivers are encouraged to take an active role in helping their children access information most appropriate to their needs.

Request for Reconsideration of Materials
Concerns regarding library materials will be registered and presented on a “Citizen’s Request for Reconsideration of Library Materials” form and must be signed by the individual challenging the item.(See APPENDIX #2) The item will be reviewed by the Collection Development and Reconsideration Committee of the Library Board. A written statement of the ruling by the Committee will be sent to the complainant and a copy will be kept on file at the library. The ruling of the Committee will be carried out by the library.

Public Relations
The library will strive to use a variety of means to build the relationship between the library and the community and promote the objectives and services available to the public. Records will be kept of noteworthy contributions by the staff, board members and Friends of the Library. Staff members should actively support all phases of the library and they are also encouraged to interact with the schools in any manner feasible.

Roles
  • Library Director: The Library Director is the official spokesperson for the Library, and all requests for information about the Library, whether from the media or from individuals, will be forwarded to the Director.
  • Library Staff: The Library Staff promotes the Library by presenting professional appearance and by providing courteous, efficient, and attentive service.
  • Library Board: The Library Board members are advocates for the Library. They will become very familiar with the Library's programs and services, and promote them whenever possible. Know the library story and be prepared to tell it.
  • Friends of the Library: The Friends of the Library is an organization whose mission is to promote and support the Library. Each year they select and implement activities to further their mission. The Library Director will provide appropriate information to the Friends to assist them in public relations activities.
Privacy & Confidentiality of Library Records
See American Fork Library Privacy and Confidentiality of Records Policy.

Cooperating With Other Libraries
The library board supports the philosophy of interlibrary loans, networking and other forms of cooperation, such as reciprocal borrowing between North Utah county libraries, as outlined in the Utah Plan for Libraries.

Rules & Regulations
The library board will, with the cooperation of the library director, set forth and adopt rules and regulations for the routine operation of the library apart from the library policy as set by the Utah Code. This should allow greater flexibility for changes when needed in the daily operation of the library. (See APPENDIX #3)

Solicitation
Solicitation of the public or the staff is not permitted on library property or property under the control of the library by the public or members of the library staff. This policy applies to campaigning, petitioning, survey taking, soliciting for contributions or panhandling, selling, etc., or anything not connected with the work of the library.

The only exceptions to the non-solicitation policy are those for fundraising projects conducted by the Friends of the Library or the Library Board or those solicitation and fundraising projects sponsored by the library with the approval of the library director.

Unattended Children and/or Disruptive Behavior
The American Fork Library welcomes children to use its facilities and services. However, the responsibility for the care, safety and behavior of the children using the library rests with the parent/guardian or caregiver. A caregiver must be a least twelve years of age. Parents are cautioned to not leave children under the age of nine unattended in the library. Disruptive children nine or over may be asked to leave after receiving one warning. (Unattended means not attended by another person age twelve or over).

Library staff members have many duties and cannot supervise children nor act as a substitute for daycare.

Children through age 8 should have a parent or caregiver in the immediate vicinity unless they are participating in a library program. Parents or caregivers for those age 5 or under involved in a library program should remain with them during the program. Parents are still responsible for the actions of their children.

Children over 9 may use the library unattended for an amount of time appropriate to their age and maturity. It is important for staff to take note of disruptions caused by children who apparently are unaccompanied. Parents are still responsible for the actions of their children. Children in this age group who are unaccompanied using inappropriate behavior will be informed of the rules and given a warning. If inappropriate behavior continues, the child may be asked to leave the library. Library staff will follow through to insure that he/she does leave the building. If the youngster continues to be disruptive after being warned or refuses to leave the building when asked, the police may be called to deal with the problem. The director may contact the parents or caregiver in writing, describing the incident and informing him/her of the library policy. All children should have the telephone number of someone who can assist them in an emergency. The library staff may not take responsibility for the care of any age child.

If a child is found without a parent or caregiver, the following will apply:
  • Disruptive
    • The staff will attempt to comfort the child, if necessary,
    • The staff will locate the parent or caregiver in the library and explain that the child has been disruptive and inform him/her of the library policy. If the parent refuses or is unable to control the child, the family will be asked to leave.
    • The staff will make every effort to contact the parent or caregiver who is not in the library to come and pick up the child, explaining that the child is being disruptive and informing the parent or caregiver of the library policy. A staff member will stay with the child until the parent can be located.
    • The staff will call the police and notify the library director if the parent or caregiver has not been located within a reasonable time (15 minutes).
  • Unattended
    • The staff will encourage an unattended child to contact the parent or caregiver if it is within 15 minutes of closing time. If a parent or caregiver cannot be reached or does not arrive within 15 minutes of closing, library staff will call the police to pick up the child. Staff will notify the director that the police have been called and a notice will be placed on exterior doors.
    • Two staff members will remain with the child until the parent or caregiver or police arrive. This is compensated time for the staff members who remain with the child.
    • The staff will not take a child out of the building to any other location.
Code of Conduct
In order to protect the rights of users and employees, to preserve and protect library materials and facilities, and to maintain the environment and atmosphere essential to the proper operation of the library facility, the following general rules of behavior have been established.
  • Patrons shall be engaged in activities associated with the use of a public library while in the building. Patrons not engaged in reading, studying, or using library materials, computers or scheduled meeting areas may be required to leave the building. Sleeping is not allowed in the library.
  • The library assumes no responsibility for any belongings left unattended. Patrons are expected to keep all personal belongings in their possession at all times. Personal belongings left unattended for extended periods of time may be subject to removal and/or disposal. Unattended items may be inspected and/or removed in order to preserve a safe environment for library patrons.
  • Skateboarding, roller-blading, and riding scooters are prohibited on library property, including sidewalks, ramps and parking lots. Wheelchairs and strollers are the only wheeled vehicles which may be used inside the library building. Bicycles are to be parked outside in the bike rack. Patrons may keep their roller-blades, skateboards, or scooters with them in the library provided they do not use them.
  • Animals, with the exception of animal aids for the disabled or animals used as part of a library-sponsored program, are not permitted in the library.
  • Alcohol or illegal drugs are prohibited on library premises, and persons under the influence of either may not use the library.
  • Use of tobacco products in any form is prohibited.
  • Open food and beverages are prohibited in the library building, except in scheduled meeting areas as outlined in the meeting room policies.
  • Shirts and shoes must be worn in the library building.
  • Using public restrooms for purposes for which they were not intended is not allowed. Such inappropriate use includes, but is not limited to, bathing, shaving, washing hair, washing clothing, or preparing food, or as a gathering place.
  • Library furniture and equipment available for public use should be used as intended. Feet or shoes on furniture, sitting on arms of chairs or couches, or lying down on couches, is prohibited.
  • Children under the age of 9, for their safety and well-being, should be accompanied by a parent or other responsible person over the age of 12 while they are on library property.
  • Loud talking and prolonged conversations within the library are prohibited. Audible use of personal radios, CD players, or other electronic devices is not allowed in the library. Cell phone use is permitted in the library for short, quiet phone calls, except in the Technology Room (Internet Lab) on the second floor. No audible cell phone use is permitted in this room.
  • Abusive and/or offensive conduct or language, directed toward any person, is prohibited.
  • Patrons shall not deface or mar library materials nor shall they in any way destroy or damage library furnishings or other library property. Such damage may include cutting articles out of newspapers or magazines, removing security strips, tearing pages out of books or magazines, hacking or altering computer settings, writing on or in any way damaging materials, furniture, equipment, or premises. Intentional damage and/or defacement of library materials or attempts at theft will be prosecuted according to Utah Code 76-6-803. (See APPENDIX #4)
  • Material removed from the library must be properly checked out with a valid library card.
  • No illegal act or any conduct in violation of federal, state, or local law, ordinance or regulation, will be allowed on library property.
When staff members observe a rule being violated, they are expected to report the violation to their supervisor. Patrons in violation of this policy will be given a verbal warning. When enforcing library rules, staff members are expected to maintain a calm, non-judgmental attitude and to avoid a loud tone of voice. When staff members and patrons cannot resolve an issue, the violation is reported to the supervisor.

If the behavior problem persists or if the case is of extreme misconduct, the patron may be asked by the supervisor to leave the library for the day. The police will be called when patrons refuse to leave the library after being asked to do so or when people in the library or on the library grounds are engaging in unlawful behavior.

The privilege of access to the library and its services may be suspended for: damaging library property; stealing library materials; threatening or physically harming staff or patrons; persistent willful violations of the library’s rules of conduct.

Suspension will be for a definite period of time up to one year, to be determined by the library board. Any suspension of library privileges longer than one week may be appealed to the library board. (Utah Code 9-7-405) (See APPENDIX #3)

Borrower Policy
Since American Fork Library is a local property tax-supported institution, its services and resources are available to those who live or pay taxes within the city limits. Services to patrons will not be denied because of religious, social, racial, economic, or political status, or because of the age or sex of the patron.

The library will allow browsers and students from all areas to use materials in the library. Reference assistance is provided to users whether or not they are American Fork residents or purchase a non-resident card.

Each patron should use his/her own library card when checking out library material.

Patrons are responsible for materials checked out on their library card, including fines for late returns, lost items, and items damaged beyond repair, regardless of who uses it until it is reported lost or stolen. Patrons are also responsible for all transactions on any card belonging to persons for whom they are legally responsible.

To apply for a library card, adults (18 and older) are to present a form of identification bearing the resident’s current address. Examples: driver’s license, rent receipt, mail, printed personal check, recent utility bill, car registration, etc. A charge will be made whenever a replacement card must be issued. The first card is free; additional cards are available for a fee. This charge may be placed on the patron’s account for later payment. Joint accounts or family accounts will be issued unless individual accounts are the preference. The application explains that “family screen information will be available to all members on the family screen/account”. Extra cards for children can be added where parents determine.

Minors aged 16 - 17 can present 1 piece of identification with name and current address. A parent or legal guardian signature of permission on the application is required.

Minors under 16 are to be accompanied by a parent or guardian who is to present proper identification and who is to sign the application form at the time of registration.

Persons who reside outside the city limits of American Fork, regardless of Post Office or mailing address, shall not be issued a library card, or renewal thereof, except upon the payment of the non-resident annual, semi-annual or quarterly fee. The library card issued upon payment of the non-resident fee shall constitute either an individual or family card. However, if any person pays property taxes on real and/or personal property situated within American Fork, such person or spouse or child or parent thereof living in the same household shall be deemed a resident library borrower and either an individual or family card will be issued in the name of the taxpayer. Verification of tax payment will be required. .

City employees who reside outside the city limits of American Fork, regardless of Post Office or mailing address, will be issued a library card at no charge with proof of employment by American Fork city. The card will be issued in the name of the city employee and shall constitute either an individual or family card for those living in the same household, i.e, spouse, and/or dependent children under the age of 18. Annual renewal of the card will require a form of identification and proof of continued employment by American Fork city.

Library employees will be issued a library card upon their employment with the library. The card will be issued in the name of the employee and shall constitute either an individual card or family card for those living in the same household.

Organizations, businesses, hospitals, religious groups, schools, etc., desiring to use library materials or equipment should designate one person to be responsible for all materials checked out. The card is made in the name of the person responsible for materials checked out. The person is responsible for fines, damages, etc., regardless of who uses the card.

One local reference is required in order to obtain a library card. This may be anyone living in the local calling area (Utah county) and not living at the same address as the applicant.

The Library Board of Trustees may annually review the amount charged for nonresident cards and revise the fee according to the average amount of property tax paid per American Fork household for support of the American Fork Library.

Loan Periods
  • Books: 28 days
  • New Books: 14 days
  • Magazines: 7 days (limit of 10 per card)
  • Books on Tape / CD: 28 days (limit of 10 per card)
  • Music CD: 7 days (limit of 10 per card)
  • Learning folders/games: 7 days (limit of 10 per card)
  • Kits: 7 days (limit of 10 per card)
  • Flannel board stories: 7 days (limit of 10 per card)
  • Reserve books: 7 days
  • Videocassettes / DVDs: 7 days (limit of 10 per card)
Items may be renewed 1 time for the same length of time as the original checkout unless another patron has placed a hold on it. New books may be renewed 1 time for the same length of time as the original checkout even if there is another patron on hold. Items may be renewed by presenting them at the circulation desk or by phone or online.

A request may be placed on any item that is able to be checked out. A patron may only place up to 10 requests. Reference materials, newspapers, current issues of magazines, Learning Resource items, and Historical collection items may not be checked out or requested. The patron placing a request will be notified when the item is available by email, if an email address is given to the library, and/or by telephone. In the interest of privacy, the title will not be given if not speaking directly to the requesting patron.

A pre-overdue notice will be sent by email 3 days before items are due to those patrons whose email address is on file with the library.

Each account is limited to checking out an aggregate of 40 items.

The library assumes no responsibility for damage caused to a borrower’s audiovisual or computer equipment while using library materials.

Copyright laws limit the videocassettes, CD-ROM, and DVD to home viewing only and prohibit their duplication. No copying, tampering with, or altering the videocassette, CD-ROM or DVD in any manner is permitted.

Overdue material: Any item kept after the return date is overdue. An overdue notice will be sent out either by mail or email, after 1 week. A final notice will be sent out either by mail or email, after 14 days. At the end of 2 months overdue the item will be declared lost and the patron will be responsible for the replacement cost.

Overdue fines are charged per day for all items except media. A maximum fine per item is set. Overdue fines for media items such as audio books, videos, DVDs and music CDs are more per day per item than for other items. The maximum fine per media item is also more. Overdue fines will not be charged for days when the library is closed. At the time of renewal of a patron’s registration, any outstanding fines must be paid before renewing the card. (see appendix #6)

Whenever fines and/or charges accumulate to a set amount or more, borrowing privileges are suspended.

Items returned in the outside book drop after 9 p.m. and before 9 a.m. of the next day will be checked in as if returned the previous day.

If a borrower cannot locate an item at the time it is due to be returned, the borrower may formally report it “lost” thereby stopping the further accumulation of fines. The charge for the item is then due and must be paid to clear the borrower’s record. Charges for lost or damaged items shall be assessed in accordance with the price listed as the replacement cost per individual item. Overdue fines will be waived.

A “lost” item must be returned to the library in good condition or paid for according to the established procedure. Upon payment for a “lost” item, a receipt will be issued. If within a year of the date of payment, the item is returned in good condition, along with this official receipt, the price of the item will be refunded less the maximum overdue fine assigned per item. (see APPENDIX #6) This can be taken as a cash refund or a credit on the patron’s account. The refund or the credit will be the amount less the maximum overdue fine. If an item is returned without a receipt, only credit less the maximum overdue fine will be given. No credits or refunds will be issued after one year. After that time, the patron returning a missing item has the option to keep the item as it has been paid for, or donate it to the library.

If a lost-paid item is found on the library shelf, the patron will be refunded or credited the amount paid for the item.

If a patron reports that library items have been stolen, a police report must be filed by the patron and proof of such shown to the library. If no police report is filed, the items will remain on the patron’s card as lost and checkout will not be possible until the items are returned or replacement costs paid.

A patron has the option of replacing the lost item by a similar copy of the same item which has been lost. This means a hardback must be replaced by a hardback of the same title; a paperback must be replaced by a paperback of the same title; etc. The replacement item must be in good condition with no identifying marks from another library, school, store, home library, etc. When this is done, the lost charges will be considered paid. Any other donated or purchased items cannot be counted as replacement for lost items.

Interlibrary Loan
The purpose of interlibrary loan is to obtain materials to meet patrons’ needs when materials are not available at the American Fork Library. No request can be guaranteed. The delivery date of Interlibrary Loan items cannot be guaranteed. Processing and delivery times vary and cannot be anticipated for individual requests. Patrons wishing to request Interlibrary Loan items must have a library card that is in good standing. No requests will be accepted without a library card.

It is possible to request: books, microforms, photocopies of articles in newspapers or other periodicals. The following materials are not available for borrowing from other libraries: items which are owned by the American Fork Library, even if those materials are checked out or available as reference only; reference and other non-circulating materials; audiovisual materials; computer software.

Interlibrary Loan requests may be made by submitting a completed request form. These forms are available at the circulation desk or the second floor reference desk. Requests may also be made over the phone to the American Fork Library.

When Interlibrary Loan items are received and processed, patrons will be notified immediately by phone. Interlibrary Loan items will be held until the due date posted on them. Items that are not picked up by the due date will be returned to the lending library and a postage fee will be attached to the patron’s library card record.

The fee for Interlibrary Loan requests is $3 per item received. The fee is for postage/shipping costs and reflects the average cost of shipping Interlibrary Loan items. The fee will be collected when the item is picked up by the patron. Patrons should be made aware of the fee when requests are made, but payment will not be accepted until the item has arrived. Magazine/journal article requests are not subject to the postage/shipping fee. Some lending libraries charge for the photocopying of articles, and only this charge will be passed onto the patron.

Interlibrary Loan items may be checked out for the period specified by the lending library or for the maximum of four weeks from the date they arrive at the American Fork Library, whichever is shorter. Each lending library has its own Interlibrary Loan policy, and it is our intent to honor the policies of those libraries that are willing to share their materials with us. We cannot guarantee the length of the check-out period for any Interlibrary Loan request.

Some borrowed materials may be limited to “Library Use Only.” These materials will be held at the Reference Desk during the loan period. The patron may use these materials inside the library only.

There will be no renewal of Interlibrary Loan items.

Patrons will be charged the regular fine for each day an Interlibrary Loan item is overdue. Patrons will also be liable for any lost or damaged Interlibrary Loan items borrowed for them. The replacement cost will be set by the lending library.

Emergencies in the Library
Emergencies or catastrophes, including, but not limited to, extreme weather, utility failure, demonstration, bomb threat, fire, explosion, or terrorism may require closing of the library.
The primary consideration in any emergency or catastrophe is the safety of all persons in the building and on the property. The library cooperates fully with public safety departments and emergency service providers.

The Library Director or, in his/her absence, the Assistant Director or senior shift supervisor or city Administrator will determine when to close the library during an emergency or catastrophe.

Exhibits & Displays
The American Fork Library welcomes exhibits and displays of interest, information and enlightenment to the community by individuals, organizations or community groups. The exhibits or displays should meet acceptable community standards. The library has the right to review the materials before the exhibit is set up. Displays, exhibits, posters, etc. which are judged illegal, offensive or inappropriate for a public library setting (i.e. one that is free and open to persons of all ages) will not be accepted. Exhibits, displays that promote discrimination against persons or groups will be refused.

The library shall have the final decision on the arrangement of all exhibits or displays.

The mission of the exhibit program at the American Fork Library is to:
Promote the collections, services, functions, and goals of the library
Create an inviting and educational setting for library patrons
Cultivate intellectual, aesthetic and creative growth
Support community events, activities, and accomplishments.

Policies & Procedures
  • Application for exhibits or displays will be made through the Director’s office on a 1st come, 1st served basis.
  • All exhibitors must fully complete the Exhibit Information and Waiver of Liability Agreement). (see APPENDIX #5)
  • Exhibits in the library should be scheduled at least one month prior to the event and may be displayed for up to one month. The library reserves the right to extend or shorten the duration of an exhibit if necessitated by special circumstances.
  • Exhibitions may not be audibly or physically disruptive or include materials that may be harmful to the staff, the collections or the guests.
  • Exhibits and displays at the library do not indicate library endorsement of the ideas, issues or events that may be the subject of the exhibits.
  • Exhibitors must design exhibits to conform to existing designated library exhibit spaces. These spaces are the library rotunda and the children’s area. Library furniture may not be rearranged or removed.
  • The use of screws, pins or nails on library walls is prohibited.
  • The requesting organization and/or its representative will assume full responsibility in coordinating the installation and dismounting of the exhibit in compliance with the scheduled time period.
  • American Fork Library and American Fork city do not assume any responsibility for the loss, theft of, or damage to any materials on exhibit and do not provide insurance for materials on display. Exhibitors will sign a form that releases the library from any responsibility for exhibited items. (see APPENDIX #5)
  • The library reserves the right to photograph all exhibits displayed in the library for internal and/or promotional purposes.
  • Library spaces may not be used for commercial or political purposes, for the solicitation of business, for profit or fundraising. The only exception is for library fundraising. (see section on SOLICITATION)
  • Exhibit location: American Fork Library, 64 South 100 East, American Fork, Utah 84003.
Fees for Service
Free access to information found in a variety of forms is essential to the library’s mission, but there are limits to what the library can provide free of charge from public funds. Fees are charged to recoup the cost associated with providing alternative, enhanced or specific services beyond traditional free library services which tend to benefit one user at the exclusion of others, or which prevent the reuse of the information or material provided. Non-traditional services are defined as laminating, meeting room use, photocopies, public computer use, faxes and programs. (See APPENDIX #6)

Copy Machine & Copyright Law
It is the intent of the American Fork Library to comply with Title 17 of the United States Code, titled “Copyrights,” and other federal legislation related to the duplication, retention and use of copyrighted materials. A notice of copyright will be prominently placed on the library’s photocopiers. Library staff will refuse to duplicate any materials if doing so would violate copyright. Library patrons copying any materials on library machines are solely and fully responsible for using the materials in compliance with relevant copyright law.

Audio visual materials are for personal and home use only. Library staff will follow copyright law in selecting and using materials for public performance. Original or copyright-free art will be used to produce library publicity items or for creating displays and decorations.

Fax Machine
Fax services are provided at the American Fork Library for the public to obtain or send materials. This may be done to or from library and non-library locations.

The charge for a fax received at the library for an individual will be $0.10 per page.

Faxes sent from the library will be charged at a rate of $1 for the first page and 75 cents for each additional page, not including the cover sheet, for local area calls. Charges for long distance faxes will be $2 for the first page.

Photographing & Videotaping
Photography, electronic imaging or videography by any method must be authorized by library personnel.

In order to protect the rights of individual library patrons and to reduce distractions, photographing and videotaping on library property are restricted as follows:

Under no circumstances may the public, members of the media, or Library staff take photographs or videotape without the express permission of any library patrons who would be prominently included within the composition and without authorization of the library director.

Requests to photograph or videotape for commercial purposes are not permitted without approval by the library director. Requests for permission to photograph, or videotape for commercial purposes, must be submitted in writing for review by the library director.

Distribution of Free Materials
Bulletin boards and informational racks in the American Fork Library are intended primarily for distribution of information about library programs, services and activities. If space is available and on a first-come, first-served basis, local non-profit organizations may use these facilities to provide current information to patrons about local civic, cultural, educational, informational and recreational activities in accordance with this distribution and posting policy. When space is limited, preference may be given to local organizations and events.

Materials from for-profit groups, companies, organizations or individuals are not accepted. Items not permitted for display or distribution include commercial advertising; brand-name or home sale items; business cards and material aimed at soliciting members, requesting donations, raising funds, or selling merchandise; promotion of political candidates, political parties, or an advocacy position on any issue on a public election ballot; announcement of religious activities or services; or petitions. Exceptions include cultural organizations (local non-profit societies, theater, etc.) and special event fliers for local non-profit organizations.

The Library will give preference to materials that:
  • are of general community interest in the City of American Fork
  • originate with organizations located in American Fork
  • announce events, activities, and services in a timely fashion
  • are of a suitable size (no larger than 11x17) and, in the case of handouts, of suitable quantity (no more than 20)
Newspapers or magazines of an objective nature may be displayed if the publishing organization provides and maintains a designated and clearly labeled distribution rack.

The Library Director or his or her designated staff member(s) must approve each item for posting or free distribution. All information placed on the community bulletin board will be initialed by staff as approval and stamped and dated for purposes of removal. All postings must be suitable for display in a public service area. Arrangements to distribute printed materials must be approved in advance by the Library Director or designee.

Distribution or posting of materials at the Library does not indicate a Library endorsement of the ideas, issues, or events promoted by these materials.

The Library reserves the right to limit the amount of materials to be distributed, to monitor and control distribution methods used and determine where material is distributed throughout the library.

Materials will be posted or placed for free distribution for 30 days, or until the last day of the event if under 30 days. After 30 days, the materials will be discarded.

The Library assumes no responsibility for the preservation or protection of materials posted or placed for free distribution.

Materials posted or left for free distribution without approval from the Library will be discarded.

Materials known to be illegal will not be posted or placed for distribution.

North Utah County Library Cooperative

The cities of American Fork, Pleasant Grove, Lehi, Eagle Mountain and Highland have agreed to participate in reciprocal borrowing of library materials between their respective libraries. This is a cooperative agreement allowing patrons holding library cards at any of the participating libraries to borrow materials from any of these libraries. Each individual library will still function as it is currently doing as to policies, budget, administration, non-resident card fee, etc. According to their residence address, non-residents are assigned a “home” library at which it is suggested they purchase a non-resident card for the current fee. The card will enable them to borrow materials at any of the participating libraries and must be renewed with the appropriate fee at the library where purchased. However, patrons may purchase a card at any library, except Highland, if they so desire.

The non-resident fees will remain in place at each of the participating libraries of American Fork, Pleasant Grove, Lehi, Eagle Mountain and Highland. The American Fork Library has been designated as the “home” library for residents of Alpine and Highland. By purchasing a card at American Fork, they will be able to borrow materials from any of the other participating libraries.

ALL patrons must have a valid library card and should be in good standing at that library. ID is NOT acceptable. Good standing with the library means:
  • No expired or lost cards
  • No fines over $5
  • No blocks on the card that would prevent checkout
  • Once patrons are verified in the system, they are able to checkout items as long as they are in good standing at American Fork and their ‘home’ library
  • Use of the account at American Fork is only for checking ITEMS out
  • The agreement between the libraries is that reciprocal borrowers cannot put books on hold, except at their ‘home’ library
  • Internet computer use continues under the current policy
  • Reciprocal borrowers can only renew books by calling the library.
  • Highland residents must have a library card from one of the other cooperating libraries in order to use the participating libraries
  • Reciprocal borrowing privileges expire when the ‘home’ library card expires. Renewal of the card is then required at the ‘home’ library
  • There will be an annual address check at American Fork Library for reciprocal borrowers.
Suspension Policy
When staff members observe a rule being violated, they are expected to report the violation to their supervisor. Patrons in violation of this policy will be given a verbal warning. When enforcing library rules, staff members are expected to maintain a calm, non-judgmental attitude and to avoid a loud tone of voice. When staff members and patrons cannot resolve an issue, the violation is reported to the supervisor.

If the behavior problem persists or if it is a case of extreme misconduct, the patron may be asked by the supervisor to leave the library for the day. The police will be called when patrons refuse to leave the library after being asked to do so or when people in the library or on the library grounds are engaging in unlawful behavior

The privilege of access to the library and its services may be suspended for: damaging library property; stealing library materials; threatening or physically harming staff or patrons; persistent willful violations of the library’s rules of conduct.

Suspension will be for a definite period of time up to one year, to be determined by the library board. Any suspension of library privileges longer than one week may be appealed to the library board. (Utah Code 9-7-405) (See APPENDIX #3)

Tours
Tours of the library are available upon scheduling with the library during its open hours. Pre-school, youth and scout groups should schedule with the children’s department. Tours will be offered during those hours when the children’s librarian is available.

Tours can cover an overview of the whole library and a quick tour of all the library departments, or specific library facilities and services such as: database resources, computer services, library procedures or children’s resources. Advance notice is preferred and a Tour Reservation Card filled out. (See APPENDIX #7)

Public Access to the Historical Records Room
The library’s historical collection is intended for use by the public. However, access to the Historical Records Room and its collection is restricted. Permission to use this collection shall only be granted by the library director or the reference librarian on duty who may limit the number of people using the room at any one time.

If related to the historical collections and if another room is not available, meetings may be scheduled in the Historical Records Room. However, the Room is not available as a regular meeting or study room. In addition, the library reserves the right to interrupt meetings in order to retrieve materials.

Materials housed in the American Fork Library’s Historical collection section are for reference only and do not circulate.

All patrons under the age of 18 must be accompanied by an adult when using the Historical Records Room and/or its collection.

Misuse, abuse, and/or theft of the collection will be dealt with pursuant to Utah Code Annotated Section 76-6-801 et seq. (1953 as amended). (See APPENDIX #8)

Policy Review
This policy will be reviewed annually or whenever a majority of the library board so requests, and will be accepted, amended or rewritten at that time. Each board member shall be provided with a copy of the policy, rules and regulations, State Library Laws and American Fork city Ordinances pertaining to the library.
Adopted by Board November 13, 2013

Appendix #1
Library Board Bylaws March 15, 1991
  • Library Board members are recommended by the current board to the city council. Board members are appointed by the city council.
  • The library board consists of up to 9 members, of which one, and only one, is also member of the city council.
  • The library board chair is elected yearly.
  • Board members serve terms of 3 years, and expirations of terms are staggered so that there are experienced board members on the board at all times.
  • New board members are appointed before July.
  • Vacancies occurring through resignations or other reasons are filled by appointments for the unexpired term.
  • The board establishes policies and objectives for library service.
  • No member of the library board has served or will serve more than 2 consecutive full terms.
  • The board has written bylaws and each member has a copy.
  • Board members are appointed for a specific term and changes are reported to the State Library.
  • Minutes of all board meetings are distributed to members and the secretary keeps a file of the minutes.
  • Notice of all board meetings is publicized.
  • An agenda is established for all board meetings and is distributed in advance of the date of the meeting.
  • The library board makes reports to the appropriating body and to the community.
  • The librarian attends all library board meetings.
  • The library board will meet in regular session at least eight times a year.
  • Any library board member missing three regular board meetings in one fiscal year will be replaced.
Appendix #2
Citizen’s Request for Consideration of Materials
We are sorry if you have been offended by any material in our collection. The American Fork Library subscribes to the Library Bill of Rights as adopted by the American Library Association June 18, 1948 and its subsequent amendments. This document reads, in part: “Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves.” We realize that everyone’s tastes are different, and that it is our responsibility to provide materials on a multitude of subjects and viewpoints, in many styles.

If you honestly feel that a book or other item in our collection does not belong in the library of a free society, we invite you to fill out the request form on the reverse side of this page and leave it at the front desk. The desk clerk will see that it is given to the library director, who will forward it to the Book Review Committee of the Library Board. The item will be reviewed by the Committee and a ruling will be made. A written statement of the ruling will be sent to you. The library will carry out the ruling of the Committee.

The American Fork Library believes in the rights of a free press guaranteed by the Constitution of the United States of America. We further believe that the parents of a child are the only people who should be allowed to monitor the reading, watching or listening activities of that child. Conversely, we believe that it is every parent’s duty to monitor his or her child’s activity, and that this is not the prerogative of the library.

Appendix #3
Utah Code 9-7-405
Rules - Use of library:
  • The library board of directors shall make, amend, and revoke rules, not inconsistent with law, for the governing of the library.
  • Each library established under this part shall be free to the use of the inhabitants of the city where located, subject to the rules adopted by the board. This board may exclude from the use of the library any person who willfully violates these rules. The board may extend the privileges and use of the library to persons residing outside of the city upon terms and conditions it may prescribe by rule.
Appendix #4
Utah Code 76-6-803
  • Mutilation or damaging of library material as library theft
  • A person is guilty of the crime of library theft when he intentionally or recklessly writes upon, injures, tears, cuts, mutilates, destroys, or otherwise damages library materials.
Appendix #5
Exhibit Information and Waiver of Liability Agreement
This certifies that I have read and understand the exhibits and displays policy of the American Fork Library. In signing this agreement I consent to honor all sections of this policy.

Appendix #6
Fee Schedule
Fines are charged on all materials if they are returned late. The overdue fine is 15 cents per day per item other than media, up to the maximum amount of $2 per item. The overdue fine is $0.50 per day per item for audio books, videos, DVDs and music CDs up to the maximum amount of $3. The fine will not exceed the maximum amount per item unless a renewal of the item is involved and there are additional overdue fees.

Cost recovery fees are based on any or all of the following: average staff time associated with the service, cost of the materials consumed, and overhead costs. The following services are charged the stated fee:
  • Interlibrary loan: $3 return postage
  • Internet Access Computers: $1 per 2-hour session for non-American Fork Library card holders
  • Laminating: $0.75 per foot (minimum of $1.50)
  • Replacement barcode: $1
  • Replacement video / DVD case: $1
  • Replacement audio case:
    • 1 tape case: $1
    • 2 tape case: $1.50
    • 4 tape case: $1.50
    • 6 tape case: $2.50
    • 8 tape case: $2.50
    • 10 tape case: $6
    • 12 tape case: $6
    • 16 tape case: $7
    • 24 tape case: $7
  • Replacement borrower’s card: $2
  • Additional borrower card (beyond 1st free card): $2
  • Replacement CD case:
    • 1 CD case: $1
    • 2 CD case: $1
  • Replacement CD binder: $6
  • Replacement Flannel board piece: $0.50
APPENDIX #7
Tour Reservation Card
  • Date of Tour:
  • Time of Tour:
  • Contact Name:
  • Contact Phone:
  • Group Name:
  • Number in Tour:
  • Tour Scheduled by:
  • Notes:
Appendix #8
Utah Code 76-6-801: Acts constituting library theft
A person is guilty of the crime of library theft when he willfully, for the purpose of converting to personal use, and depriving the owner, conceals on his person or among his belongings library materials while on the premises of the library or willfully and without authority removes library materials from the library building with the intention of converting them to his own use.

Adopted by the American Fork Library Board
of Trustees on November 13, 2013*

*This policy (i.e., the American Fork Library Statement of Policy and Operation Guidelines), was approved by the American Fork Library Board of Trustees, in a duly-called, open meeting of the same, on November 13, 2013